August 8-11, 2018 ~ “Summer Days and Country Ways”
To All Vendors & Exhibitors
What: 2018 Crook County Fair, August 8th through 11th, 2018
Setup: May begin on Tuesday, August 7th and must be completed by 4:00 p.m. on August 8th.
Hours: Wednesday, August 8th 5:00 p.m.-10:00 p.m. Thursday-Saturday, August 9th-11th 10:00 a.m. -10:00 p.m.
Breakdown: May begin on Saturday, August 11th after 10:00 p.m. Completed by Monday, August 13th 5:00 p.m. NO EARLY DEPARTURES!
The following is our fee schedule:
$100.00 Commercial and food booth vendors deposit to be applied to booth space fee. Due at time of application. If application is not accepted, deposit will be returned. Any cancellations after July 6th will forfeit the deposit.
$162.00 10’x10’ Commercial vendor booth fee. Additional space will be charged $1.62 per square foot. Booth fee due by July 27th. Any cancellations after July 6th will forfeit the deposit.
$162.00 10’x10’ Food vendor booth fee plus 20% of Gross Sales (15% of Gross Sales for businesses based/licensed in Crook County). Additional space will be charged $1.62 per square foot. Booth fee due by July 27th. Any cancellations after July 6th will forfeit the deposit.
$22.00 10’x10’ Craft vendor booth fee. Additional space will be charged $1.62 per square foot. Vendor booth fee due at time of application. Any cancellations after July 6th will forfeit booth fee.
Variable 10’x10’ Non-Profit Organization no fee for first 10’x10’ booth space. Additional space will be charged $1.62 per square foot.
Bulk space for cars, boats, hot tubs, equipment, etc. contact the fairgrounds for pricing.
$16.00/night Dry camping. Please reserve early. Another option is the Crook County RV Park. It is located adjacent to the fairgrounds. It is strongly suggested you call for reservations in advance, 1-800-609-2599. The Crook County Chamber of Commerce has additional camping/lodging information, 1-547-447-6304.
Application Instructions & Vendor Guidelines
- The deposit is due at time of application for food and commercial vendors. All fees must be paid by July 27th. No deposit or fees will be refunded after July 6th.
- A photo or neat sketch of your operation is required. Emailed photos are acceptable. Please email to firstname.lastname@example.org
- No vehicles or RVs allowed to park next to exhibit or booth area. Must be parked in designated parking areas unless special arrangements have been made.
- No dogs or animals in, or around, your exhibit or booth area (fair area perimeter).
- Proper licenses, permits, must be obtained prior to opening of fair.
- No Exclusivity shall be granted! We do make an effort not to duplicate items; our goal is for our vendors to be successful.
- BOOTH SIZE: For mobile kitchens or commercial displays, you must include the actual length and width of the vehicle, as well as any exterior awnings, portable equipment, etc. For all booths, vendors must indicate a size that will accommodate all of their product, displays, tables, chairs, etc. Exhibitors are limited to only the space leased for any advertising, brochures, and/or handout material. There will be no soliciting by exhibitors, organizations or any other persons allowed on the fairgrounds property outside of their leased space.
- Certain products and merchandise deemed inappropriate in a family setting are prohibited for sale at the fair. Please contact the Fairgrounds at 541-447-6575 for additional information, if needed.
- LIABILITY INSURANCE: Liability Insurance in the amount of $1,000,000.00 is required from all food and commercial vendors. Crook County and Crook County Fairgrounds should be listed as the Named Insured.
- Food Vendors will be required to adhere to Crook County Food Licensing requirements. Contact Crook County Environmental Health Department at 541-447-8155 for County regulations. Food vendors will be expected to keep the areas surrounding their booths clean of all garbage. Daily “Z” tapes are required each evening from each food booth. Crook County does not supply cash registers. Food vendors must supply their own cash registers. Sale of alcohol is prohibited.
- All servicing of your exhibit or booth area will be done before 9:00 a.m.; all service vehicles must be removed by then.
- Food, beverage, or gift samples may not be given away without permission from the fairgrounds.
- All exhibits must have a finished, professional look. No bare tables or uncovered boxes. Vendors are required to have covering for all wires, hoses, etc.
- Vendors must furnish all extension cords, hoses, tables, chairs and any other special needs.
- Spaces are assigned with the consideration of the vendor in mind, as well as the availability to power, water, etc. We reserve the right to place vendors at our discretion.
- The fairgrounds will provide tables and seating areas throughout the fairgrounds for customers.
Product InformationList all products for sell, promotion, or display.
Commercial and Food Vendors please submit $100.00 deposit. Craft Vendors please submit booth fee. Mail deposits/booth fees to:
Crook County Fairgrounds
PO Box 507
Prineville, OR 97754
Credit Card payments are accepted with a Processing Fee; please contact the Fairgrounds Main Office for more information 541-447-6575.
Once your application has been accepted and a contract has been issued, no products may be added or removed without approval from Fair Management. Food Vendors will be required to submit a final menu with pricing by July 6th. Pictures or sketches of your products and organization may be submitted via mail, fax, or email.